Official Document Writing Skill Project

Project Overview

This is a professional Skill toolkit for writing Chinese Party and government official documents (公文). It strictly follows the national standard GB/T 9704-2012 Format of Official Documents of Party and Government Organs, and provides complete writing guidance, templates, examples, and a quality checklist.

This project is optimized based on Claude Code’s official skill-creator framework and adopts the progressive disclosure design approach, offering efficient and professional support for official-document writers.

📊 Project Snapshot

Project Name: official-document-writing-skill
Created: January 2026
Skill Version: v1.0
Standard Reference: GB/T 9704-2012 Format of Official Documents of Party and Government Organs
Core Capabilities: official document drafting, format compliance checking, template usage, writing guidance
Target Users: staff in Party/government organs, administrative secretarial staff in enterprises and institutions, learners of official writing

🎯 Key Features

1. Format & Compliance Guidance

Based on GB/T 9704-2012, the toolkit provides:

Complete formatting requirements (paper, layout, fonts, font sizes)
Detailed typesetting rules (header section, main body, footer/colophon)
Special format notes (letter format, orders/decrees, meeting minutes)
Rules for page numbers, tables, and units of measurement

2. Official Document Template Library

Provides standard templates for 6 common document types and 30+ real-world examples:

✅ Request for Instructions/Approval (请示) — 3 examples
✅ Notice (通知) — 4 examples (incl. meetings, training, forwarding)
✅ Letter (函) — 4 examples (incl. coordination, approval request, replies)
✅ Summary (总结) — 6 examples (incl. work summaries, experience summaries)
✅ Meeting Minutes (会议纪要) — 2 examples (incl. Party committee meetings, office meetings)
✅ Report (报告) — 1 detailed example

3. Writing Techniques Guide

Four principles of official language: accuracy, plainness, conciseness, and formality
“Six checks” standard for crafting titles
“Four-step method” for extracting experience
80+ common mistakes with corrections
50+ standardized phrases and expressions

4. Quality Checklist

100+ quality checkpoints covering:

Format checks (40+ items)
Content checks (30+ items across 5 document types)
Language checks (40+ items)
Logic checks (10+ items)
Detail checks (20+ items)
Final pre-issuance confirmation (10+ items)

📁 Repository Structure

Official Document Writing Skill Project/
│
├── 📄 README.md                           # Project documentation (this file)
│
├── 📄 SKILL.md                            # Core navigation (635 lines)
│   ├── Use cases (5 major scenarios)
│   ├── Core workflow
│   ├── Formatting guidance
│   ├── Template navigation for common document types
│   ├── Language and writing norms
│   └── Quality checklist navigation
│
├── 📂 references/                         # Detailed references (progressive disclosure)
│   │
│   ├── 📄 gb-t-9704-2012-standard.md      # National standard explained (522 lines)
│   │   ├── Paper requirements
│   │   ├── Layout specifications
│   │   ├── Font and size rules
│   │   ├── Element arrangement rules
│   │   └── Special format requirements
│   │
│   ├── 📄 document-templates.md           # Template library (1,215 lines)
│   │   ├── Request templates + 3 examples
│   │   ├── Notice templates + 4 examples
│   │   ├── Letter templates + 4 examples
│   │   ├── Summary templates + 6 examples
│   │   ├── Meeting minutes templates + 2 examples
│   │   └── Report templates + 1 example
│   │
│   └── 📄 writing-techniques.md           # Writing techniques guide (761 lines)
│       ├── Four principles of official language
│       ├── Common standardized expressions
│       ├── Title drafting techniques
│       ├── Four-step method for extracting experience
│       ├── Common error corrections
│       └── Advanced writing tips
│
├── 📂 checklists/                         # Checklists
│   └── 📄 quality-checklist.md            # Quality checklist (396 lines)
│       ├── Format checks (40+ items)
│       ├── Content checks (30+ items)
│       ├── Language checks (40+ items)
│       ├── Logic checks (10+ items)
│       ├── Detail checks (20+ items)
│       └── Pre-issuance confirmation (10+ items)
│
├── 📂 templates/                          # Blank templates (reserved)
│   └── (Place .docx/.xlsx template files here)
│
├── 📂 scripts/                            # Utility scripts (reserved)
│   └── (Place Python/bash automation scripts here)
│
└── 📄 党政公文格式.txt                    # Raw material: GB/T 9704-2012 source

🚀 Use Cases

Scenario 1: Draft a New Official Document

For: drafting a document from scratch
Workflow:

Consult SKILL.md to determine the document type
Navigate to document-templates.md
Choose the corresponding template
Fill in the content with guidance from the writing techniques
Verify with quality-checklist.md

Scenario 2: Revise and Improve a Draft

For: optimizing an existing draft
Workflow:

Check items one by one using quality-checklist.md
Mark any issues found
Consult writing-techniques.md for revision suggestions
Improve expression using template examples
Run a second review to confirm

Scenario 3: Check Format Compliance

For: verifying whether the document format is correct
Workflow:

Open quality-checklist.md
Verify each item in the format-check section
Cross-check with gb-t-9704-2012-standard.md
Mark non-compliant items
Fix and re-check

Scenario 4: Learn Official Document Writing

For: beginners learning how to write official documents
Workflow:

Read SKILL.md to understand the overall framework
Study the four principles in writing-techniques.md
Review cases in document-templates.md
Master key checklist points in quality-checklist.md
Practice and summarize experience

Scenario 5: Quick Rule Lookup

For: quickly locating specific rules during work
Method:

Format → gb-t-9704-2012-standard.md
Templates → document-templates.md
Wording → writing-techniques.md
Checklist items → quality-checklist.md

✨ Technical Highlights

1. Progressive Disclosure

Aligned with Claude Code skill design best practices:

🎯 SKILL.md: concise core (635 lines)
📚 references/: deep references (2,498 lines)
✅ checklists/: practical tools (396 lines)
Benefits: avoids information overload, loads on demand, improves efficiency

2. Standardized Design

📋 Strictly follows the GB/T 9704-2012 national standard
🎯 Compatible with the Claude Code skill-creator framework
📊 Standardized document structure and naming

3. Highly Practical

💼 30+ real workplace cases
✅ 100+ quality checkpoints
📝 50+ standardized phrases and expressions
🔧 Tools that can be applied directly in real work

4. Systematic and Complete

From format to content to checking
From fundamentals to advanced improvement
From templates to techniques to examples
A complete official-document writing system

🎯 Target Users

Primary User Groups

Secretarial staff in Party/government organs
- Daily official document drafting
- Format compliance control
Administrative staff in enterprises and institutions
- Requests and reports to higher authorities
- Notices and guidance to subordinate units
Learners of official-document writing
- Learn compliance requirements
- Master writing techniques
Official document reviewers/proofreaders
- Format and quality review
- Standardized inspection

Applicable Organizations

Party and government organs at all levels
Public institutions
State-owned enterprises
Private enterprises (external formal documents)
Social organizations

💡 Best Practices

Usage Suggestions

Beginner Onboarding

Start with SKILL.md → understand the overall framework
↓
Study writing-techniques.md → master the core principles
↓
Review document-templates.md → learn concrete examples
↓
Use quality-checklist.md → master key inspection points

**Daily Use

While drafting → open SKILL.md to confirm the document type
↓
Find templates → locate the relevant template in document-templates.md
↓
When in doubt → consult gb-t-9704-2012-standard.md for rules
↓
After completion → verify item-by-item with quality-checklist.md

3.**Quality Control
Format → gb-t-9704-2012-standard.md
↓
Content → document-templates.md (key points by document type)
↓
Language → writing-techniques.md (the four principles)
↓
Overall → quality-checklist.md (100+ items)

中文说明请见 README.zh-CN.md

official-document-writing